The tables and chairs for the night

What is a MAP?

No, I do not mean the peta, or the “visual representation of an area – a symbolic depiction highlighting relationships between elements of that space such as objects, regions and themes.” (Wikipedia)

What I mean is:


Ahhhhhh, you say now. Well, what is it? would be your next question.

Malam Anugerah Pelajar (MAP) is Tun Hussein Onn residential college’s annual dinner which was held on the 17th of March 2010, Wednesday (exactly a week after NTLP XIII – now you see how busy I was in March??), DECTAR main hall, at 8.30pm. It is not just a dinner, but also an award-giving ceremony ala The Oscars, as its name suggests. During the dinner, awards are given out for many different categories – Best Academic for Science (Male), Best Academic Arts (Female), Best Sports (Individual) etc.

This year’s theme was 1Malaysia. So as a dress code, we were supposed to wear national costumes or traditional attire. I found this theme better than last year’s (Corporate: Red, Black and White).

The red carpet-way πŸ™‚

Last year, I was involved in the Performance section as part of the choir. But this year, I joined in the committee for the evaluation of my co-curriculum subject as well. I was (again) under the Protocol Secretariat as the Assistant Treasurer. Which was rather ironic since throughout the event I did not deal with anything monetary matters at all.

However, being under Protocol, there was a lot to be done. My Head of Protocol, Lim May Lee, was overburdened with work. And so, for this event, I was at least better informed of what to do (compared to MKK) and was therefore, more involved in Protocol work.

Last semester we were already busy trying to earn funds for the event by selling burgers, helping the Marketing Secretariat. We all cramped together in one of the FELO’s room, cooking delicious-smelling burgers (just like the Prosperity Burgers at McD !!) with hair that smelt exactly like the burgers themselves ! >.<

This semester, Protocol of course, is in charge of securing the perasmi for the event. At first we tried to get in contact with the Pengerusi Besar FELDA, Tan Sri Yusof Noor, who apparently was the ex-Deputy Vice Chancellor of UKM, and also a PALAPES – which was rather fitting since our Tun Hussein Onn college (KTHO) was home to all the PALAPES students of UKM !

However, after weeks of trying, making frantic, desperate calls to the FELDA office, the personal assistant to Tan Sri told us that she was sorry, but she could not help us. Tan Sri would not be able to be our perasmi for the night. We were devastated. Our Principal, Kapt. Dr. Azahan was hoping very much that we would be able to get Tan Sri to attend and officiate our humble ceremony. Unfortunately, it was not to be. 😦

As back-up, I drafted and then finally sent a letter of invitation to the Deputy Vice Chancellor of Student Affairs of UKM, Prof. Dato’ Dr. Mohamad Abdul Razak to be our college dinner’sΒ perasmi. In addition, I sent letters of invitation to the three other Deputy Vice Chancellors, Prof. Ir. Dr. Hassan Basri, Prof. Dr. Rahmah Mohamed and Prof. Dr. Saran Kaur Gill. But before I could, I had to ensure that each letter was signed by our Kapt. Dr. Azahan.

As follow-up I went to the offices of all the Deputy Vice Chancellors in the Chancelory to confirm the attendance of the Deputy Vice Chancellors. Prof. Dato’ Dr. Mohamad Abdul Razak very generously agreed to be the perasmi for our MAP XIII. However, the other three Deputy Vice Chancellors were unable to make it.

The tables decorated with balloons the colours of our Malaysian flag ! πŸ˜›

The several times I went to the Chancellory (when I sent the letters of invitation and to confirm the Deputy Vice Chancellors’ attendance) I was pleasantly surprised. Past experiences dealing with administration offices have not been very good. However, even the security at the entrance of the office was very polite and friendly. What more the personal assistants for each of the Deputy Vice Chancellors ! They were very friendly and made me feel welcome πŸ™‚ So much so that the second time I needed to go to the Chancellory, I was actually looking forward to it πŸ˜›

Then I prepared the list of names of the staff and FELOs of KTHO for the first rehearsal on the 14th (Sunday). After obtaining that, I prepared the invitation cards for all the FELOs and staff members of KTHO. Then I delivered the invitation cards personally to each one of them.

Then I contacted them for the follow-up to confirm the attendance of the staff members as well as the FELOs.

I was also given the responsibility to prepare the salutations for the night. Before this, I had no idea what a salutation was. For this event, I learned that a salutation is basically a piece of paper that listed the names of all the VIPs that are to be mentioned at the beginning of the speech, including their titles. This piece of paper is to be pasted on the rostrum on the stage for the reference of whoever is giving the speech.

Therefore, I had to do several revisions of the list, printing and reprinting, until the confirmed list was obtained on the day of the event itself. Then I pasted it onto the rostrum all ready for the big night πŸ™‚

Finally, finally, after all the stress, the Big Night was here.

Me in my orange Punjabi suit πŸ™‚

We rushed back to our rooms only with enough time to shower and change before we had to be down in DECTAR to be on standby for the event. The hall was by then decorated very simply and elegantly for the dinner. Everything looked nice and it felt nice to have been a part of the committee that was responsible for this.

All the committee members had dinner earlier before the event started because, once it did, we would be running around making sure everything is going smoothly so we would definitely not be able to sit down and chat and eat. >.<

We were nervous, afraid that something might go wrong during the event.

Nevertheless, we tried to enjoy ourselves watching the entire event as it unfolded before us, and the evening went well. πŸ™‚

It was time for the award-giving ceremony. I was on standby to give cues to the FELOs and JAKSA who were supposed to go up on stage next to announce the candidates.

Suddenly, I heard my name being called. I looked up at the screen…and there was my hideous face ! ARGHHHH

Apparently, I was nominated for the award of Β Best Academic for the Arts (Female) !

And I won πŸ˜›

My trophy ! Anugerah Akademik Kategori Sastera (Perempuan)

Wow. Imagine how surprised I was ! I had sent in my resume the week before with my CGPA of 3.80. I guess that was the best in the college ! πŸ™‚ Yay !!!

The rest of the event passed by smoothly. There was not much work left for us to do except for after the event when all the committee members were required to stay back and clear up the hall. But before that, En. Rahim (our college FELO and a PALAPES) gave us a talk. He told us that we all did a great job in pulling this off. Although it was not perfect, we had all given our best to make MAP XIII a success !

So, we were all hyped up and happy when we started clearing the tables and chairs πŸ™‚

Phew. It was 1.00am by the time we got back to our rooms. It was tiring.

Our whole committee of MAP XIII 2010 !!

Although there were many problems throughout the planning and implementation stage, I have certainly learned a lot as a committee member for MAP XIII. I am actually glad that it is over, such a relief. Just in time for Study Week. πŸ™‚

I’ll leave you with one crazy photo πŸ™‚

Posing like models? XD Crazehhh times πŸ™‚

As part of my co-curriculum evaluation assignment, I have to write a report of what I have been involved in during the planning and preparation of MAP XIII. So I have attached it here, if you are interested to read in further detail πŸ™‚ (However, it is in Bahasa Melayu). Happy reading !

Laporan Ko-K